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Required Actions

Track Your Progress

Once you have activated your student account, you can access your personalized version of this checklist on the Randolph College Portal:

inside.randolphcollege.edu > Students Tab > Student Required Actions

There you will see your completed/incompleted steps, due dates, links to required forms, and contact information for additional assistance.

  1. Pay Your Enrollment Deposit
  2. Activate Your Randolph College Portal Account
  3. Pay Your Tuition and Fees
  4. Review and Submit Financial Aid Documents
  5. Submit Business Account Agreement and Disclosure
  6. Register for Classes
  7. Sign-Up for Housing
  8. Purchase Textbooks
  9. Submit Your Medical Record
  10. Verify Health Insurance Coverage Requirement
  11. Submit Final Transcript(s)
  12. Consent to Disclose Educational Information (FERPA)
  13. Verify Emergency Contact Information
  14. Submit Athletic Forms (varsity athletes only)
  15. Confirm Your Move-In Date and Make Orientation Travel Plans
  16. Confirm Your Move-In Clearance

Return completed forms (unless otherwise specified) to:
Randolph College
Dean of Students Office
2500 Rivermont Avenue
Lynchburg, VA 24503
Phone: (434) 947-8119
Fax: (434) 947-8298

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Pay Your Enrollment Deposit

Deadlines

  • Fall Semester – May 1
  • Spring Semester – January 1

Students who intend to enroll in the coming semester will need to pay the enrollment deposit by the deadline date in order to guarantee enrollment. After the deadline, deposits are accepted based on space availability. The enrollment deposit is non-refundable after deadline date.

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Activate Your Randolph College Portal Account

Once you pay your enrollment deposit, you will receive an e-mail from our IT Department with instructions on how to access our Randolph Portal at inside.randolphcollege.edu. The portal is your one-stop resource for all campus information including required enrollment forms and actions. If you have questions, please contact the IT Help Desk at (434) 947-8103.

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Pay Your Tuition and Fees

Deadlines

  • Fall Semester – August 1
  • Spring Semester – January 1

Randolph College charges by semester with statements sent home the first week of July for the fall semester and the first week of December for the spring semester. Semester payments are due accordingly on August 1 and January 1 prior to the start of each semester. These statements are also available in the student’s self-service account online.

If you have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.

Please understand that ANY RESIDENTIAL student cannot move into campus housing until…

1) the outstanding balance is paid in full for the upcoming semester OR
2) they have registered for and started making payments on the Monthly Payment Plan (CashNet monthly payment plan).

Room keys will be withheld from students who have not paid their tuition payment by the deadline. Class registrations may be cancelled on the first day of fall classes for any commuter students with an outstanding balance due.

You can verify your Move In clearance by logging into the Portal and selecting the “Student” tab. There you will find a section titled “student required actions”. If the line “tuition paid/cleared for move-in” is green, then you have met the tuition payment requirements. If not, you have something that needs to be paid or financial aid that needs to be completed asap.

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Review and Submit Financial Aid Documents

Financial Aid Award Letter

Please access your online financial aid award letter and advise whether you wish to accept (or decline) all components of your financial aid award.  The award letter is found at awards.randolphcollege.edu and you’ll need your Randolph Student ID # and birthdate to sign in.  Financial Aid can assist you with your ID # if you don’t know it.  The Financial Aid office will also advise if you need to submit additional documents in connection with receiving financial aid at Randolph College.  You can also see what documents are needed on the Portal.  Log into the Portal and go to the Student Tab and reference the Student Required Actions for what documents are still needed. If you have questions, please contact the Financial Aid Office at (434) 947-8128 of FinancialAid@randolphcollege.edu.

FAFSA

Deadlines

  • Fall Semester – May 1
  • Spring Semester – ASAP

We encourage everyone to complete the FAFSA, whatever the family’s income level. If you wish to be considered for Federal aid or additional Randolph College grant aid, you should file the FAFSA.   Please contact the Office of Financial Aid if you are waiving the FAFSA and do not wish to use Federal student aid or receive need based aid (such as scholarships or grants).

If you have questions or need assistance, please contact Financial Aid at (434) 947-8128 or financialaid@randolphcollege.edu.

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Submit Business Account Agreement and Disclosure

Deadlines

  • Fall Semester – August 1 *
  • Spring Semester – January 1

* Fall tuition statements are delivered beginning July 1.

This form indicates contact information and agreement for individuals responsible for the tuition bill.  If you need to discuss or have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.

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Register for Classes

Kim Sheldon, Director of Student Success, will e-mail instructions that will assist you with the advising and registration process. If you have questions, please contact the Kim at ksheldon@randolphcollege.edu or at (434) 485-8066.

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Sign-Up for Housing

Deadlines

  • Fall Semester – June 9
  • Spring Semester – ASAP

The Housing Preference Form allows the Office of Residence Life to better pair you with a roommate that has similar values and interests.

  • If you apply for and are approved for the SUPER program, please keep in mind that you are required to live on a residence hall floor with your respective program peers.
  • If you have a roommate in mind that you would like to live with, please include their name in the space provided on the form. That person also needs to list your name on their form.
  • Students who require special housing accommodations need to submit the Special Housing Accommodations request form.

For assistance, contact the Office of Residence Life, (434) 947-8145.

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Purchase Textbooks

First Day of Classes: August 24

Randolph College offers online textbook shopping through MBS Direct. Students may buy books prior to the new semester and sell used books at the end of the semester. If you have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.

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Submit Your Medical Record

Deadlines

  • Fall Semester – August 1*
  • Spring Semester – January 1

* Summer is a busy time for doctors offices. Obtaining your record may require an appointment. Plan ahead and start this early.

The Health Center must receive your Medical Record prior to moving into the residence halls. Non-residential students must submit prior to attending classes.

Please mail your completed Medical Record with all supporting documents to:
Randolph College Health Center, 2500 Rivermont Avenue, Lynchburg, VA 24503.

Please contact Ruby Bryant RN, director of student health services, Randolph College Health Center, 434-947-8130,  rbryant@randolphcollege.edu with any questions.

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Verify Health Insurance Coverage Requirement

The College is in the process of updating its Health Insurance Coverage Requirement for students. Students will receive detailed information with next steps by June 1, 2024.

*Please note that Randolph College requires all full-time undergraduate students (with a minimum of 12 credit hours) and traditional graduate students (with a minimum of 9 credit hours) to have adequate health insurance. Health insurance requirement information for low-residency graduate students will be available on or after June 1, 2024. Please be in contact with Ruby Bryant, Director of Health Services, if you have general questions regarding insurance eligibility and/or requirements at rbryant@randolphcollege.edu before June 1, 2024.

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Submit Final Transcript(s)

Deadlines

  • Fall Semester – July 1
  • Spring Semester – January 1

Make sure your transcripts and any other required documentation are sent to Randolph College as soon as possible for evaluation.

Final, official transcripts are required for matriculation at Randolph College.   You need to submit a request to your high school or previous college’s registrar that your final high school and/or college transcripts be sent directly to the Randolph College Registrar’s Office.

Mail/UPS/Fedex: Office of the Registrar, Randolph College, 2500 Rivermont Avenue, Lynchburg, Virginia, 24503

Online:  Your school may also upload transcripts using Parchment or a similar transcript service.

  • Transcripts copies delivered by you are not considered to be official.
  • To ensure that transcripts are received on time, you should make your request as early as possible.

If you have questions, contact the Registrar’s Office at (434) 947-8143.

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Consent to Disclose Educational Information (FERPA)

Deadlines

  • Fall Semester – July 1
  • Spring Semester – January 1

Complete the form at the link below to give or withhold consent for disclosure of information from your educational record, including grades, to others.

This form is required even if you do not wish to disclose information to anyone.

If you have questions, please contact the Registrar’s Office at (434) 947-8143.

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Verify Emergency Contact Information

Deadlines

  • Fall Semester – August 1
  • Spring Semester – January 1

On the Students tab on the portal is a section titled Personal Information.  Go to the portal and to this tab to verify and update your address and phone numbers.  Use the Family Contact link to provide us with the name and contact information for your emergency contact.  Update this information as needed and fill in student emergency contact information. If you have questions, please contact the Registrar’s Office at (434) 947-8143.

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Submit Athletic Forms (varsity athletes only)

Deadlines

  • Fall Semester – August 1*
  • Spring Semester – ASAP

* Summer is a busy time for doctors offices. Obtaining your record may require an appointment. Plan ahead and start this early.

If you are a student athlete planning to participate on a team that falls under the purview of the Randolph College Athletic Program, you must complete all components of the medical clearance process through the Athletic Training department prior to your prescribed move-in date and team participation.

Incoming student athletes must complete and submit the following documentation:

  1. Medical Record (submit via mail)
  2. Medical Data Entry (submit online)
    To log on to the system you will need to use your Randolph College email address; The School ID and Group is Randolph College.
  3. ADHD/ADD Medical Exemption Documentation (only required for those taking medication for ADHD/ADD).

For assistance, contact Matt Yates, head athletic trainer at, myates@randolphcollege.edu, (434) 947-8338.

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Confirm your Move-In Date and Make Orientation Travel Plans

Please begin making travel and accommodation arrangements accordingly for your prescribed move-in date. Early move-in requests will not be approved.

Move-In Dates: 

  • SUPER Participants: August 4, 2024
  • Fall Athletes (Cross-Country, Soccer, & Volleyball): August TBD, 2024
  • New International Students: August 8, 2024
  • New First-Year Students: August 19, 2024
  • Transfer Students: August 20, 2024

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Confirm Your Move-In Clearance

Deadline: 1 Week (minimum) prior to your Move-In Date

Several days prior to your expected Move-In date, log in to the Portal and check your Student Required Actions checklist to verify that you have received Move-In Clearance.

If the “Tuition Paid/Cleared for Move-In” line is green, then you have met the tuition payment requirements and are good to go. If not, then you have something that needs to be paid or financial aid that needs to be completed ASAP.

*Please understand that ANY RESIDENTIAL student cannot move into campus housing until…

1) the outstanding balance is paid in full for the upcoming semester
OR
2) they have registered for and started making payments on the Monthly Payment Plan (CashNet monthly payment plan).

Room keys will be withheld from students who have not paid their tuition payment by the deadline.

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