Once you have activated your student account, you can access your personalized version of this checklist on the Randolph College Portal:
inside.randolphcollege.edu > Students Tab > Student Required Actions
There you will see your completed/incompleted steps, due dates, links to required forms, and contact information for additional assistance.
Return completed forms (unless otherwise specified) to:
Randolph College
Dean of Students Office
2500 Rivermont Avenue
Lynchburg, VA 24503
Phone: (434) 947-8119
Fax: (434) 947-8298
Deadlines
Students who intend to enroll in the coming semester will need to pay the enrollment deposit by the deadline date in order to guarantee enrollment. After the deadline, deposits are accepted based on space availability. The enrollment deposit is non-refundable after deadline date.
Once you pay your enrollment deposit, you will receive an e-mail from our IT Department with instructions on how to access our Randolph Portal at inside.randolphcollege.edu. The portal is your one-stop resource for all campus information including required enrollment forms and actions. If you have questions, please contact the IT Help Desk at (434) 947-8103.
Deadlines
Randolph College charges by semester with statements sent home the first week of July for the fall semester and the first week of December for the spring semester. Semester payments are due accordingly on August 1 and January 1 prior to the start of each semester. These statements are also available in the student’s self-service account online.
If you have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.
Please understand that ANY RESIDENTIAL student cannot move into campus housing until…
1) the outstanding balance is paid in full for the upcoming semester OR
2) they have registered for and started making payments on the Monthly Payment Plan (CashNet monthly payment plan).
Room keys will be withheld from students who have not paid their tuition payment by the deadline. Class registrations may be cancelled on the first day of fall classes for any commuter students with an outstanding balance due.
You can verify your Move In clearance by logging into the Portal and selecting the “Student” tab. There you will find a section titled “student required actions”. If the line “tuition paid/cleared for move-in” is green, then you have met the tuition payment requirements. If not, you have something that needs to be paid or financial aid that needs to be completed asap.
Financial Aid Award Letter
Please access your online financial aid award letter and advise whether you wish to accept (or decline) all components of your financial aid award. The award letter is found at awards.randolphcollege.edu and you’ll need your Randolph Student ID # and birthdate to sign in. Financial Aid can assist you with your ID # if you don’t know it. The Financial Aid office will also advise if you need to submit additional documents in connection with receiving financial aid at Randolph College. You can also see what documents are needed on the Portal. Log into the Portal and go to the Student Tab and reference the Student Required Actions for what documents are still needed. If you have questions, please contact the Financial Aid Office at (434) 947-8128 of FinancialAid@randolphcollege.edu.
FAFSA
Deadlines
We encourage everyone to complete the FAFSA, whatever the family’s income level. If you wish to be considered for Federal aid or additional Randolph College grant aid, you should file the FAFSA. Please contact the Office of Financial Aid if you are waiving the FAFSA and do not wish to use Federal student aid or receive need based aid (such as scholarships or grants).
If you have questions or need assistance, please contact Financial Aid at (434) 947-8128 or financialaid@randolphcollege.edu.
Deadlines
* Fall tuition statements are delivered beginning July 1.
This form indicates contact information and agreement for individuals responsible for the tuition bill. If you need to discuss or have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.
Kim Sheldon, Director of Student Success, will e-mail instructions that will assist you with the advising and registration process. If you have questions, please contact the Kim at ksheldon@randolphcollege.edu or at (434) 485-8066.
Deadlines
The Housing Preference Form allows the Office of Residence Life to better pair you with a roommate that has similar values and interests.
For assistance, contact the Office of Residence Life, (434) 947-8145.
First Day of Classes: August 24
Randolph College offers online textbook shopping through MBS Direct. Students may buy books prior to the new semester and sell used books at the end of the semester. If you have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.
Deadlines
* Summer is a busy time for doctors offices. Obtaining your record may require an appointment. Plan ahead and start this early.
The Health Center must receive your Medical Record prior to moving into the residence halls. Non-residential students must submit prior to attending classes.
The Medical Record form consists of two parts:
Important: If you need to pause while completing the online medical history, you can save your progress by clicking the More Actions popup in the top right corner of the form.
Please contact Ruby Bryant RN, director of student health services, Randolph College Health Center, rbryant@randolphcollege.edu with any questions.
The College is in the process of updating its Health Insurance Coverage Requirement for students. Students will receive detailed information with next steps by June 1, 2024.
*Please note that Randolph College requires all full-time undergraduate students (with a minimum of 12 credit hours) and traditional graduate students (with a minimum of 9 credit hours) to have adequate health insurance. Health insurance requirement information for low-residency graduate students will be available on or after June 1, 2024. Please be in contact with Ruby Bryant, Director of Health Services, if you have general questions regarding insurance eligibility and/or requirements at rbryant@randolphcollege.edu before June 1, 2024.
Deadlines
Make sure your transcripts and any other required documentation are sent to Randolph College as soon as possible for evaluation.
Final, official transcripts are required for matriculation at Randolph College. You need to submit a request to your high school or previous college’s registrar that your final high school and/or college transcripts be sent directly to the Randolph College Registrar’s Office.
Mail/UPS/Fedex: Office of the Registrar, Randolph College, 2500 Rivermont Avenue, Lynchburg, Virginia, 24503
Online: Your school may also upload transcripts using Parchment or a similar transcript service.
If you have questions, contact the Registrar’s Office at (434) 947-8143.
Deadlines
Complete the form at the link below to give or withhold consent for disclosure of information from your educational record, including grades, to others.
This form is required even if you do not wish to disclose information to anyone.
If you have questions, please contact the Registrar’s Office at (434) 947-8143.
Deadlines
On the Students tab on the portal is a section titled Personal Information. Go to the portal and to this tab to verify and update your address and phone numbers. Use the Family Contact link to provide us with the name and contact information for your emergency contact. Update this information as needed and fill in student emergency contact information. If you have questions, please contact the Registrar’s Office at (434) 947-8143.
Deadlines
* Summer is a busy time for doctors offices. Obtaining your record may require an appointment. Plan ahead and start this early.
If you are a student athlete planning to participate on a team that falls under the purview of the Randolph College Athletic Program, you must complete all components of the medical clearance process through the Athletic Training department prior to your prescribed move-in date and team participation.
Incoming student athletes must complete and submit the following documentation:
For assistance, contact Matt Yates, head athletic trainer at, myates@randolphcollege.edu, (434) 947-8338.
Please begin making travel and accommodation arrangements accordingly for your prescribed move-in date. Early move-in requests will not be approved.
Move-In Dates:
Deadline: 1 Week (minimum) prior to your Move-In Date
Several days prior to your expected Move-In date, log in to the Portal and check your Student Required Actions checklist to verify that you have received Move-In Clearance.
If the “Tuition Paid/Cleared for Move-In” line is green, then you have met the tuition payment requirements and are good to go. If not, then you have something that needs to be paid or financial aid that needs to be completed ASAP.
*Please understand that ANY RESIDENTIAL student cannot move into campus housing until…
1) the outstanding balance is paid in full for the upcoming semester
OR
2) they have registered for and started making payments on the Monthly Payment Plan (CashNet monthly payment plan).
Room keys will be withheld from students who have not paid their tuition payment by the deadline.
