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Required Actions

Track Your Progress

Once you have activated your student account, you can access your personalized version of this checklist on the Randolph College Portal:

inside.randolphcollege.edu > Students Tab > Student Required Actions

There you will see your completed/incompleted steps, due dates, links to required forms, and contact information for additional assistance.

  1. Pay Your Enrollment Deposit
  2. Receive Your International Student Packet
  3. Activate Your Randolph College Portal Account
  4. Pay Your Tuition and Fees
  5. Complete the I-901 Form
  6. Pay the I-901 SEVIS Fee
  7. Transfer Your SEVIS Record (transfer students only)
  8. Obtain an F-1 Student Visa
  9. Review and Submit Financial Aid Documents
  10. Submit Arrival and Communications Form
  11. Submit Business Account Agreement and Disclosure
  12. Submit Course Preferences
  13. Submit Housing Preferences
  14. Purchase Textbooks
  15. Submit Your Medical Record
  16. Verify Health Insurance Coverage Requirement
  17. Submit Final Transcript(s)
  18. Consent to Disclose Educational Information (FERPA)
  19. Verify Emergency Contact Information
  20. Submit Athletic Forms (varsity athletes only)
  21. Confirm Your Move-In Date and Make Orientation Travel Plans
  22. Confirm Your Move-In Clearance

Return completed forms (unless otherwise specified) to:
Randolph College
Dean of Students Office
2500 Rivermont Avenue
Lynchburg, VA 24503
Phone: (434) 947-8119
Fax: (434) 947-8298

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Pay Your Enrollment Deposit

Deadlines

  • Fall Semester – May 1
  • Spring Semester – January 1

Students who intend to enroll in the coming semester will need to pay the enrollment deposit by the deadline date in order to guarantee enrollment. After the deadline, deposits are accepted based on space availability. The enrollment deposit is non-refundable after deadline date.

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Receive Your International Student Packet

Once you have paid your deposit, Randolph College will email your I-20 document to you at the email on your application for admission.  Please read and review your I-20 form immediately upon receipt and contact the Director of International & Transfer Recruitment, +1- 434-485-8032, admissions@randolphcollege.edu, if there are any errors or discrepancies.

New students who wish to travel before classes start may not enter the United States no more than 30 days prior to the program start date on their I-20.

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Activate Your Randolph College Portal Account

Once you pay your enrollment deposit, you will receive an e-mail from our IT Department with instructions on how to access our Randolph Portal at inside.randolphcollege.edu. The portal is your one-stop resource for all campus information including required enrollment forms and actions. If you have questions, please contact the IT Help Desk at (434) 947-8103.


Once your account is activated, please check your Randolph College e-mail twice a day and promptly respond to all messages as necessary.

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Pay Your Tuition and Fees

Deadlines

  • Fall Semester – August 1
  • Spring Semester – January 1

Randolph College charges by semester with statements sent home the first week of July for the fall semester and the first week of December for the spring semester. Semester payments are due accordingly on August 1 and January 1 prior to the start of each semester. These statements are also available in the student’s self-service account online.

If you have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.

Please understand that ANY RESIDENTIAL student cannot move into campus housing until…

1) the outstanding balance is paid in full for the upcoming semester OR
2) they have registered for and started making payments on the Monthly Payment Plan (CashNet monthly payment plan).

Room keys will be withheld from students who have not paid their tuition payment by the deadline. Class registrations may be cancelled on the first day of fall classes for any commuter students with an outstanding balance due.

You can verify your Move In clearance by logging into the Portal and selecting the “Student” tab. There you will find a section titled “student required actions”. If the line “tuition paid/cleared for move-in” is green, then you have met the tuition payment requirements. If not, you have something that needs to be paid or financial aid that needs to be completed asap.

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Complete the I-901 Form

www.ice.gov/sevis/i901

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Pay the I-901 SEVIS Fee

www.fmjfee.com

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Transfer Your SEVIS Record (transfer students only)

Contact the international student advisor at your former school and ask that your SEVIS record be transferred to Randolph College.

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Obtain an F-1 Visa

Make an appointment to obtain a student (F-1) visa from a United States Embassy or Consulate.   See our immigration advising page for more information.

If you already have an F-2 Visa, you will need to change it to F-1.  Start this process as soon as possible because F-2 visa holders cannot attend school while the change of status is pending. It may take as long as 7 months, possibly longer.

If you have visited the United States previously, be sure to include those dates in your application.

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Review and Submit Financial Aid Documents

Financial Aid Award Letter

Please access your online financial aid award letter and advise whether you wish to accept (or decline) all components of your financial aid award.  The award letter is found at awards.randolphcollege.edu and you’ll need your Randolph Student ID # and birthdate to sign in.  Financial Aid Office can assist you with your ID # if you don’t know it.  The Financial Aid office will also advise if you need to submit additional documents in connection with receiving financial aid at Randolph College.  You can also see what documents are needed on the Portal.  Log into the Portal and go to the Student Tab and reference the Student Required Actions for what documents are still needed. If you have questions, please contact the Financial Aid at (434) 947-8128 or financialaid@randolphcollege.edu.

Other Financial Aid information may be requested.  Please check the Portal under Student Required Actions for additional information. https://inside.randolphcollege.edu

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Submit Arrival and Communications Form

Tell the coordinator of international student services when you plan to arrive in Lynchburg and describe your travel plans.  You will need to arrive by August 17.  If you are participating in the SUPER program, you need to arrive by August 6.

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Submit Business Account Agreement and Disclosure

Deadlines

  • Fall Semester – August 1 *
  • Spring Semester – January 1

* Fall tuition statements are delivered beginning July 1.

This form indicates contact information and agreement for individuals responsible for the tuition bill.  If you need to discuss or have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.

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Submit Course Preferences

Deadlines

  • Fall Semester – May 31
  • Spring Semester – January 1

Fall Enrolling Students

Fall enrolling students will be assigned a faculty member who will serve as the student’s Faculty Advisor. Your Faculty Advisor will be a primary resource person who will help you fashion a program of study and select courses. Your faculty advisor will also assist you with transition issues and offer options that will affect other aspects of your college experience.

The Course Preference Survey is a starting point. The form is designed to capture your preferences in terms of the classes you would like to take so that our academic staff can place you in courses that align with your academic goals and objectives.  It includes personal information, academic history, math level, and your course preferences.  Your responses will help your advisor begin to get to know you and your expectations for the journey ahead.

Please review the course list below prior to starting the Course Preference Survey.

The form takes about 45 minutes to complete. You can return to the form to make changes if you need to make adjustments as long as you are using the same device and have not clicked the final submission button. Once you have completed your submission, you cannot reenter it.

Contact Kim Sheldon, director of student success, ksheldon@randolphcollege.edu, (434) 485-8066, with questions.

A preliminary course schedule will be completed for you based on your responses to this form and your high school record. The schedule should be available by June 17, provided you completed your Course Preference Survey by May 31. Registration questions and adjustments can be addressed at our summer online advising sessions or at orientation in August.


Spring Enrolling Students

The Provost of the College will e-mail instructions that will assist you with the advising and registration process. If you have questions, please contact the Provost of the College Office at (434) 947-8126.

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Submit Housing Preferences

Deadlines

  • Fall Semester – June 9
  • Spring Semester – ASAP

The Housing Preference Form allows the Office of Residence Life to better pair you with a roommate that has similar values and interests.

  • If you apply for and are approved for the SUPER or STAR program, please keep in mind that you are required to live on a residence hall floor with your respective program peers.
  • If you have a roommate in mind that you would like to live with, please include their name in the space provided on the form. That person also needs to list your name on their form.
  • All first year students will live in Bell Hall or Main Hall.
  • Students who require special housing accommodations need to submit the Special Housing Accommodations request form.

For assistance, contact the Office of Residence Life, (434) 947-8145.


Students who require special housing accommodations need to submit the Special Housing Accommodations request form..

Spring Enrolling Students

For spring enrolling students, to begin the housing sign-up process, please fill out the Roommate Finder Form and email it to Amanda Denny,  assistant dean for residence life and student conduct.  Once your form is received, Amanda will contact you about our current available housing options.  As part of this discussion, you will be sent floor plans and room dimensions related to the housing options available at that time. If you have questions, please contact Amanda Denny adenny@randolphcollege.edu, (434) 947-8291.

Students who require special housing accommodations need to submit the Special Housing Accommodations request form.

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Purchase Textbooks

First Day of Classes: August 24

Randolph College offers online textbook shopping through MBS Direct. Students may buy books prior to the new semester and sell used books at the end of the semester. If you have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.

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Submit Your Medical Record

Deadlines

  • Fall Semester – August 1*
  • Spring Semester – January 1

* Summer is a busy time for doctors offices. Obtaining your record may require an appointment. Plan ahead and start this early.

The Health Center must receive your Medical Record prior to moving into the residence halls. Non-residential students must submit prior to attending classes.

Please mail your completed Medical Record with all supporting documents to:
Randolph College Health Center, 2500 Rivermont Avenue, Lynchburg, VA 24503.

Please contact Ruby Bryant RN, director of student health services, Randolph College Health Center, 434-947-8130,  rbryant@randolphcollege.edu with any questions.

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Verify Health Insurance Coverage Requirement

The College is in the process of updating its Health Insurance Coverage Requirement for students. Students will receive detailed information with next steps by June 1, 2024.

*Please note that Randolph College requires all full-time undergraduate students (with a minimum of 12 credit hours) and traditional graduate students (with a minimum of 9 credit hours) to have adequate health insurance. Health insurance requirement information for low-residency graduate students will be available on or after June 1, 2024. Please be in contact with Ruby Bryant, Director of Health Services, if you have general questions regarding insurance eligibility and/or requirements at rbryant@randolphcollege.edu before June 1, 2024.

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Submit Final Transcript(s)

Deadlines

  • Fall Semester – July 1
  • Spring Semester – January 1

Please request final high school and/or college transcripts, as well as exam results (AP, A-levels, IB, CAPE), to be sent to the Randolph College Registrar’s Office by July 1 for fall enrolling students and January 1 for spring enrolling students.

Mail/UPS/Fedex: Office of the Registrar, Randolph College, 2500 Rivermont Avenue, Lynchburg, Virginia, 24503

If you have questions, contact the Registrar’s Office at (434) 947-8143.

For transfer students: Make sure your transcripts and any other required documentation are sent to Randolph College as soon as possible for evaluation.  If the documents are not in English, please contact WES to have your courses evaluated.  The cost is approximately $185 at www.wes.org.

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Consent to Disclose Educational Information (FERPA)

Deadlines

  • Fall Semester – July 1
  • Spring Semester – January 1

Complete the form at the link below to give or withhold consent for disclosure of information from your educational record, including grades, to others.

This form is required even if you do not wish to disclose information to anyone.

If you have questions, please contact the Registrar’s Office at (434) 947-8143.

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Verify Emergency Contact Information

Deadlines

  • Fall Semester – August 1
  • Spring Semester – January 1

On the Students tab on the portal is a section titled Personal Information.  Go to the portal and to this tab to verify and update your address and phone numbers.  Use the Family Contact link to provide us with the name and contact information for your emergency contact.  Update this information as needed and fill in student emergency contact information. If you have questions, please contact the Registrar’s Office at (434) 947-8143.

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Confirm your Move-In Date and Make Orientation Travel Plans

Please begin making travel and accommodation arrangements accordingly for your prescribed move-in date. Early move-in requests will not be approved.

Please make plans to attend both the international orientation and new student orientation. If you have any questions about orientation, please contact the Office of Diversity, Identity, Culture & Inclusion, diversity@randolphcollege.edu, 1-434-947-8580.

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Submit Athletic Forms (varsity athletes only)

Deadlines

  • Fall Semester – August 1*
  • Spring Semester – ASAP

* Summer is a busy time for doctors offices. Obtaining your record may require an appointment. Plan ahead and start this early.

If you are a student athlete planning to participate on a team that falls under the purview of the Randolph College Athletic Program, you must complete all components of the medical clearance process through the Athletic Training department prior to your prescribed move-in date and team participation.

Incoming student athletes must complete and submit the following documentation:

  1. Medical Record (submit via mail)
  2. Medical Data Entry (submit online)
    To log on to the system you will need to use your Randolph College email address; The School ID and Group is Randolph College.
  3. ADHD/ADD Medical Exemption Documentation (only required for those taking medication for ADHD/ADD).

For assistance, contact Matt Yates, head athletic trainer at, myates@randolphcollege.edu, (434) 947-8338.

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Confirm Your Move-In Clearance

Deadline: 1 Week (minimum) prior to your Move-In Date

Several days prior to your expected Move-In date, log in to the Portal and check your Student Required Actions checklist to verify that you have received Move-In Clearance.

If the “Tuition Paid/Cleared for Move-In” line is green, then you have met the tuition payment requirements and are good to go. If not, then you have something that needs to be paid or financial aid that needs to be completed ASAP.

*Please understand that ANY RESIDENTIAL student cannot move into campus housing until…

1) the outstanding balance is paid in full for the upcoming semester
OR
2) they have registered for and started making payments on the Monthly Payment Plan (CashNet monthly payment plan).

Room keys will be withheld from students who have not paid their tuition payment by the deadline.

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