Required Actions

Track Your Progress

Once you have activated your student account, you can access your personalized version of this checklist on the Randolph College Portal:

inside.randolphcollege.edu > Students Tab > Student Required Actions

There you will see your completed/incompleted steps, due dates, links to required forms, and contact information for additional assistance.

Pay Your Enrollment Deposit
Receive Your International Student Packet
Activate Your Randolph College Portal Account
Pay Your Tuition and Fees
Complete the I-901 Form
Pay the I-901 SEVIS Fee
Transfer Your SEVIS Record (transfer students only)
Obtain an F-1 Student Visa
Review and Submit Financial Aid Documents
Submit Arrival and Communications Form
Submit Business Account Agreement and Disclosure
Submit Course Preferences
Submit Housing Preferences
Purchase Textbooks
Submit Your Medical Record
Verify Health Insurance Coverage Requirement
Submit Final Transcript(s)
Consent to Disclose Educational Information (FERPA)
Verify Emergency Contact Information
Submit Athletic Forms (varsity athletes only)
Confirm Your Move-In Date and Make Orientation Travel Plans
Confirm Your Move-In Clearance

Return completed forms (unless otherwise specified) to:
Randolph College
Dean of Students Office
2500 Rivermont Avenue
Lynchburg, VA 24503
Phone: (434) 947-8119
Fax: (434) 947-8298

Pay Your Enrollment Deposit

Deadlines

Fall Semester – May 1
Spring Semester – January 1

Students who intend to enroll in the coming semester will need to pay the enrollment deposit by the deadline date in order to guarantee enrollment. After the deadline, deposits are accepted based on space availability. The enrollment deposit is non-refundable after deadline date.

Receive Your International Student Packet

Once you have paid your deposit, Randolph College will email your I-20 document to you at the email on your application for admission. Please read and review your I-20 form immediately upon receipt and contact the Director of International & Transfer Recruitment, +1- 434-485-8032, admissions@randolphcollege.edu, if there are any errors or discrepancies.

New students who wish to travel before classes start may not enter the United States no more than 30 days prior to the program start date on their I-20.

Activate Your Randolph College Portal Account

Once you pay your enrollment deposit, you will receive an e-mail from our IT Department with instructions on how to access our Randolph Portal at inside.randolphcollege.edu. The portal is your one-stop resource for all campus information including required enrollment forms and actions. If you have questions, please contact the IT Help Desk at (434) 947-8103.

Once your account is activated, please check your Randolph College e-mail twice a day and promptly respond to all messages as necessary.

Pay Your Tuition and Fees

Randolph College charges by semester with statements sent home the first week of July for the fall semester and the first week of December for the spring semester. Semester payments are due accordingly on August 1 and January 1 prior to the start of each semester. These statements are also available in the student’s self-service account online. If you have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.

Complete the I-901 Form

www.ice.gov/sevis/i901

Pay the I-901 SEVIS Fee

www.fmjfee.com

Transfer Your SEVIS Record (transfer students only)

Contact the international student advisor at your former school and ask that your SEVIS record be transferred to Randolph College.

Obtain an F-1 Visa

Make an appointment to obtain a student (F-1) visa from a United States Embassy or Consulate. See our immigration advising page for more information.

If you already have an F-2 Visa, you will need to change it to F-1. Start this process as soon as possible because F-2 visa holders cannot attend school while the change of status is pending. It may take as long as 7 months, possibly longer.

If you have visited the United States previously, be sure to include those dates in your application.

Review and Submit Financial Aid Documents

Financial Aid Award Letter

Please access your online financial aid award letter and advise whether you wish to accept (or decline) all components of your financial aid award. The award letter is found at awards.randolphcollege.edu and you’ll need your Randolph Student ID # and birthdate to sign in. Financial Aid Office can assist you with your ID # if you don’t know it. The Financial Aid office will also advise if you need to submit additional documents in connection with receiving financial aid at Randolph College. You can also see what documents are needed on the Portal. Log into the Portal and go to the Student Tab and reference the Student Required Actions for what documents are still needed. If you have questions, please contact the Financial Aid at (434) 947-8128 or financialaid@randolphcollege.edu.

Other Financial Aid information may be requested. Please check the Portal under Student Required Actions for additional information. https://inside.randolphcollege.edu

Submit Arrival and Communications Form

Tell the coordinator of international student services when you plan to arrive in Lynchburg and describe your travel plans. You will need to arrive by August 17. If you are participating in the SUPER program, you need to arrive by August 6.

Submit Business Account Agreement and Disclosure

Use the link below to indicate contact information and agreement for individuals responsible for the tuition bill. The deadline to submit the agreement is August 1 for fall enrolling students and January 15 for spring enrolling students. If you need to discuss or have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.

Submit Course Preferences

Fall Enrolling Students

Fall enrolling students will be placed in housing connected to their course registration. Submit the Course Form by May 31. Please read the instructions and supporting documents below, prior to starting. The form takes about 45 minutes to complete. You can return to the form to make changes if you need to make adjustments as long as you are using the same device and have not clicked the final submission button. For assistance, contact Kim Sheldon, director of student success, ksheldon@randolphcollege.edu, (434) 485-8066.

Spring Enrolling Students

The Provost of the College will e-mail instructions that will assist you with the advising and registration process. If you have questions, please contact the Provost of the College Office at (434) 947-8126.

Submit Housing Preferences

Fall Enrolling Students

First year students enrolling in the fall semester should submit the Housing Preference Form by June 9. This form will allow for the Office of Residence Life to better pair you with a roommate that has similar values and interests.

If you apply for and are approved for the SUPER or STAR program, please keep in mind that you are required to live on a residence hall floor with your respective program peers.
If you have a roommate in mind that you would like to live with, please include their name in the space provided on the form. That person also needs to list your name on their form.
All first year students will live in Bell Hall or Main Hall.
Students who require special housing accommodations need to submit the Special Housing Accommodations request form.

For assistance, contact the Office of Residence Life, (434) 947-8145.

Students who require special housing accommodations need to submit the Special Housing Accommodations request form..

Spring Enrolling Students

For spring enrolling students, to begin the housing sign-up process, please fill out the Roommate Finder Form and email it to Amanda Denny, assistant dean for residence life and student conduct. Once your form is received, Amanda will contact you about our current available housing options. As part of this discussion, you will be sent floor plans and room dimensions related to the housing options available at that time. If you have questions, please contact Amanda Denny adenny@randolphcollege.edu, (434) 947-8291.

Students who require special housing accommodations need to submit the Special Housing Accommodations request form.

Purchase Textbooks

Randolph College offers online textbook shopping through MBS Direct. Students may buy books prior to the new semester and sell used books at the end of the semester. If you have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.

Submit Your Medical Record

Use the link below to fill out the Medical Record. The Medical Record must be completed prior to moving into the residence halls or for non-residential students, attending classes. The deadline for fall enrolling students is August 1 and for spring enrolling students, January 1. If you have questions, please contact Ruby Bryant, RN, director of student health services, Randolph College Health Center, 434-947-8130, rbryant@randolphcollege.edu

Special Housing Accommodations request form

* To protect your privacy and ensure the confidentiality of your medical information, please return your Medical Record and supporting documents in a sealed envelope designated Attn: Health Center or mail them directly to: Randolph College Health Center, 2500 Rivermont Avenue, Lynchburg, VA 24503.

Verify Health Insurance Coverage Requirement

The College is in the process of updating its Health Insurance Coverage Requirement for students. Students will receive detailed information with next steps by June 1, 2024.

*Please note that Randolph College requires all full-time undergraduate students (with a minimum of 12 credit hours) and traditional graduate students (with a minimum of 9 credit hours) to have adequate health insurance. Health insurance requirement information for low-residency graduate students will be available on or after June 1, 2024. Please be in contact with Ruby Bryant, Director of Health Services, if you have general questions regarding insurance eligibility and/or requirements at rbryant@randolphcollege.edu before June 1, 2024.

Submit Final Transcript(s)

Please request final high school and/or college transcripts, as well as exam results (AP, A-levels, IB, CAPE), to be sent to the Randolph College Registrar’s Office by July 1 for fall enrolling students and January 15 for spring enrolling students. Send to Registrar’s Office, Randolph College, 2500 Rivermont Avenue, Lynchburg, Virginia, 24503. If you have questions, contact the Registrar’s Office at (434) 947-8143.

For transfer students: Make sure your transcripts and any other required documentation are sent to Randolph College as soon as possible for evaluation. If the documents are not in English, please contact WES to have your courses evaluated. The cost is approximately $185 at www.wes.org.

Consent to Disclose Educational Information (FERPA)

Use the link below to give consent for disclosure of information from your educational record, including grades, to others. Submit by July 1 for fall enrolling students and January 15 for spring enrolling students. If you have questions, please contact the Registrar’s Office at (434) 947-8143.

Verify Emergency Contact Information

On the Students tab on the portal is a section titled Personal Information. Go to the portal and to this tab to verify and update your address and phone numbers. Use the Family Contact link to provide us with the name and contact information for your emergency contact. Update this information as needed and fill in student emergency contact information. If you have questions, please contact the Registrar’s Office at (434) 947-8143.

Make Orientation Travel Plans

Residence halls will open for new international students on Thursday, August 17.
International Student Orientation will be held Thursday, August 17 – Sunday, August 20.
New Student Orientation will be held beginning on Sunday, August 19 – Sunday, August 22.

Please make plans to attend both the international orientation and new student orientation. If you have any questions about orientation, please contact the Dean of Students Office, deanofstudents@randolphcollege.edu, 1-434-947-8119.

Submit Athletic Forms (varsity athletes only)

If you are a student athlete planning to participate in the Randolph College Athletic Program, you must complete all components of the medical clearance process through the Athletic Training department by July 15. You should have received an email in your Randolph email informing you that the following must be completed prior to any participation:

Medical Record (submit via mail)
Medical Data Entry (submit online)
To log on to the system you will need to use your Randolph College email address; The School ID and Group is Randolph College.
ADHD/ADD Medical Exemption Documentation (only required for those taking medication for ADHD/ADD).

For assistance, contact the Athletic Trainer’s Office at (434) 947-8338.

Confirm your Move-In Date and Make Orientation Travel Plans

Please begin making travel and accommodation arrangements accordingly for your prescribed move-in date. Early move-in requests will not be approved.

Move-In Dates:

SUPER Participants: August 4, 2024
STAR Participants: August 4, 2024
Fall Athletes (Cross-Country, Soccer, & Volleyball): August TBD, 2024
New International Students: August TBD, 2024
New First-Year Students: August 19, 2024
Transfer Students with First-Year Credits: August TBD, 2024
Transfer Students (sophomore, junior, & senior credits): August TBD, 2024

Confirm Your Move-In Clearance

Deadline: 1 Week (minimum) prior to your Move-In Date

Several days prior to your expected Move-In date, log in to the Portal and check your Student Required Actions checklist to verify that you have received Move-In Clearance.

If the “Tuition Paid/Cleared for Move-In” line is green, then you have met the tuition payment requirements and are good to go. If not, then you have something that needs to be paid or financial aid that needs to be completed ASAP.

*Please understand that ANY RESIDENTIAL student cannot move into campus housing until…

1) the outstanding balance is paid in full for the upcoming semester
OR
2) they have registered for and started making payments on the Monthly Payment Plan (CashNet monthly payment plan).

Room keys will be withheld from students who have not paid their tuition payment by the deadline.

Information for New International Students