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FAQ

Frequently Asked Questions about registration and the Registrar’s Office

  1. How do I declare a major or minor?
  2. How do I apply for graduation?
  3. How do I change my address?
  4. How do I order an official transcript?
  5. How do I order an unofficial transcript?
  6. How do I obtain an enrollment verification?
  7. How do I make changes to my schedule?
  8. How can I find out what classes are still open or will be taught next semester?
  9. What happens to Incomplete (“I”) grades?
  10. How do I transfer in courses from other colleges?
  11. What are Reading Tutorials?
  12. How do I calculate my major GPA?
  13. What is FERPA?
  14. How do I change or drop my major or minor?
  15. Will grades I received at another institution count toward my GPA?
  16. What GPA do I need to get graduation honors?
  17. What GPA do I need to get Dean’s List honors?

1.  To declare a major or minor, current students should log into the College portal and proceed to the Major & Minor Declarations link under the Students tab. Select the major or minor form you need and print it out. Fill out and sign the form with your advisor and return to the Registrar’s Office.

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2.  To apply for graduation, current students should log into the College portal and proceed to the Graduation Application link under the Students tab. Click on Instructions for completing Application for Degree for complete instructions.

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3.  To change your address, current students should log into the College portal and proceed to the Personal Information link under the Students tab. Make necessary changes and click the Save button. Changes are NOT automatic, so please allow 3-5 days for the changes to take effect. NOTE: the Address link is for student addresses; the Family Contact link is for family and emergency contact addresses. If a home address changes, you will need to submit the change through both links.

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4.  To order an official transcript, click on the Transcript Requests link in the left sidebar menu.

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5.  To obtain an unofficial transcript, current students should log into the College portal and proceed to the Unofficial Transcript link under the Students tab.

Randolph College does not issue unofficial transcripts to former students. Former students must request an official transcript.

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6.  To obtain an enrollment verification, current students should log into the College portal and proceed to the Enrollment Verification link under the Students tab, then follow the links to the NSC. If you have any questions or need information other than what the NSC provides, please contact the Registrar’s office.

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7.  To make changes to your schedule, students should log into the College portal and proceed to the Registration link under the Students tab.  If the online system is not available, students should pick up an Add/Drop form at the Registrar’s Office.

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8.  To find out what classes are still open or will be taught next semester, click the Registration Information for Non-Degree Students link in the left sidebar menu. Once on that page, click the link for Course Section Search. In the Period box, use the dropdown arrow to select the semester you want to search. In the Session box, use the dropdown arrow to select 00. You can search for a specific course in Course Code or by department under the Advanced Search tab.

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9.  “I”, or Incomplete,  grades must be changed by the instructor using a Change of Grade Form. The student must submit all required work before the end of the 2nd week of classes of the following semester, unless an earlier date is specified. An “I” grade that is not replaced before the end of the 3rd week of classes automatically becomes an “F”.

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10.  To transfer in courses from other colleges, click the Transfer of Credit and Summer Classes link in the left sidebar menu. Current students should submit a signed Transfer of Credit Approval (TCA) form before taking classes to transfer in to the College.

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11.  If you attended Randolph’s World in Britain Program, you would have received Reading Tutorial documents as part of your final grade.

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12.  To calculate your major GPA, current students should log into the College portal and proceed to the Graduation Application under the Students tab. Use the link to the formula under Calculate Your Major GPA.

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13.  FERPA is the Family Educational Rights and Privacy Act of 1974, as amended, which protects the privacy of educational records, establishes students’ rights to inspect their records, provides guidelines for correcting inaccurate of misleading data, and permits students to file complaints with the Family Educational Rights and Privacy Act Office. Additional and more specific information can be found in the Academic Catalog.

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14.  To change your major/minor, you drop a previously declared major/minor using the Drop Major/Minor Form (this form can be picked up in the Registrar’s Office). Then declare the new major/minor using the forms located on the College portal under the Major & Minor Declarations link under the Students tab.

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15.  No grade earned elsewhere will be recorded on the Randolph College transcript nor will the hours of credit and grades be included in computing the academic average, with the exception of grades earned at certain institutions with which Randolph College has affiliations.

Students should note that in evaluating a student’s record for graduation honors, grades, and credit from all courses entered on the Randolph College transcript from other institutions are considered.

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16.  Students with superior academic achievement are awarded the academic distinctions of summa cum laude, magna cum laude, and cum laude with the Bachelor’s degree as follows:

 Summa Cum Laude  ……………  a GPA of 3.9
 Magna Cum Laude  ……………  a GPA of 3.7
 Cum Laude  ……………  a GPA of 3.5

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17.  At the end of each semester the Dean of the College publishes the Dean’s List. To be eligible for the Dean’s List, an undergraduate student must have earned the following grade point average, rounded to the one digit after the decimal:

Credit Hours Undertaken
for the Semester                             GPA Needed

12.0 or 12.5                                               4.0
13.0 or 13.5                                               3.9
14.0 or 14.5                                               3.8
15.0 or 15.5                                               3.7
16.0 or 16.5                                               3.6
17.0 or 17.5                                               3.5
18.0 or more                                            3.4

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