Give Today! Support Randolph College
AboutAdmissionAcademicsStudent LifeAthleticsOutcomesAlumnae & AlumniParents & FamiliesInside RandolphAPPLYREQUESTVISITNEWSEVENTSSupport RandolphSearch
Aerial View of Randolph College

Required Actions

Beginning your college career can seem overwhelming. Here are the steps you need to take to make this transition as seamless as possible:

You can keep track of your progress toward completing this list using the “Needed Actions” form located in the “Student” tab of the Randolph College portal. There you will see due dates, links to required forms, and contact information for additional assistance.

  1. Pay Your Enrollment Deposit
  2. Activate Your Randolph College Portal Account
  3. Pay Your Tuition and Fees
  4. Review and Submit Financial Aid Documents
  5. Submit Business Account Agreement and Disclosure
  6. Submit Course and Housing Preferences
  7. Purchase Textbooks
  8. Submit Your Medical Record
  9. Verify Health Insurance Coverage Requirement
  10. Submit Final Transcript(s)
  11. Consent to Disclose Educational Information (FERPA)
  12. Verify Emergency Contact Information
  13. Register for a Summer Advising Session
  14. Make Orientation Travel Plans
  15. Submit Athletic Forms (varsity athletes only)
  16. Move In to Your Residence Hall

Return completed forms (unless otherwise specified) to:
Randolph College
Dean of Students Office
2500 Rivermont Avenue
Lynchburg, VA 24503
Phone: (434) 947-8119
Fax: (434) 947-8298

Pay Your Enrollment Deposit

Deadlines

  • Fall Semester – May 1
  • Spring Semester – January 1

Students who intend to enroll in the coming semester will need to pay the enrollment deposit by the deadline date in order to guarantee enrollment. After the deadline, deposits are accepted based on space availability. The enrollment deposit is non-refundable after deadline date.

Pay your deposit

Activate Your Randolph College Portal Account

Once you pay your enrollment deposit, you will receive an e-mail from our IT Department with instructions on how to access our Randolph Portal at http://myportal.randolphcollege.edu. The portal is your one-stop resource for all campus information including required enrollment forms and actions. If you have questions, please contact the IT Help Desk at (434) 947-4005.

Pay Your Tuition and Fees

Randolph College charges by semester with statements sent home the first week of July for the fall semester and the first week of December for the spring semester. Semester payments are due accordingly on August 1 and January 1 prior to the start of each semester. These statements are also available in the student’s self-service account online. If you have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.

Business Office – Billing Policies

Review and Submit Financial Aid Documents

Financial Aid Award Letter

Please access your online financial aid award letter and advise whether you wish to accept (or decline) all components of your financial aid award.  The award letter is found at awards.randolphcollege.edu and you’ll need your Randolph Student ID # and birthdate to sign in.  Financial Aid Office can assist you with your ID # if you don’t know it.  The Financial Aid office will also advise if you need to submit additional documents in connection with receiving financial aid at Randolph College.  You can also see what documents are needed on the Portal.  Log into the Portal and go to the Student Tab and reference the Student Required Actions for what documents are still needed. If you have questions, please contact the Financial Aid at (434) 947-8128 of financialaid@randolphcollege.edu.

FAFSA

Fall enrolling students – If you wish to be considered for Federal need-based aid or additional Randolph College grant aid, you should file the FAFSA by July 1.

Spring enrolling students – If you wish to be considered for Federal need-based aid or additional Randolph College grant aid, you should file the FAFSA as soon as possible for the coming academic year if you’re entering in January.

The FAFSA application is available at www.fafsa.gov.

If you have questions, please contact the Financial Aid at (434) 947-8128 of financialaid@randolphcollege.edu.

Other Financial Aid information may be requested.  Please check the Portal under Student Required Actions for additional information. http://myportal.randolphcollege.edu

Submit Business Account Agreement and Disclosure

Use the link below to indicate contact information and agreement for individuals responsible for the tuition bill. The deadline to submit the agreement is August 1 for fall enrolling students and January 1 for spring enrolling students. If you need to discuss or have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.

Business Account Agreement and Disclosure

Submit Course and Housing Preferences

Fall Enrolling Students

Fall enrolling students will be placed in housing connected to their course registration.  Submit the Course and Housing Preference Form by June 1.  Please read the instructions and supporting documents below, prior to starting.   The form takes about 45 minutes to complete.   For assistance, contact Kim Sheldon, Director of Student Success at (434) 485-8066 or ksheldon@randolphcollege.edu.

Students who require special housing accommodations need to submit the Special Housing Accommodations request form.

Spring Enrolling Students

Bunny Goodjohn, the Associate Dean of the College, will e-mail instructions that will assist you with the advising and registration process. If you have questions, please contact the Dean of the College Office at (434) 947-8126.

For spring enrolling students, to begin the housing sign-up process, please fill out the Roommate Finder Form and email it to Amanda Denny,  Assistant Dean for Residence Life and Student Conduct.  Once your form is received, Amanda will contact you about our current available housing options.  As part of this discussion, you will be sent floor plans and room dimensions related to the housing options available at that time. If you have questions, please contact Amanda Denny at (434) 947-8119 or adenny@randolphcollege.edu.

Students who require special housing accommodations need to submit the Special Housing Accommodations request form.

Purchase Textbooks

Randolph College offers online textbook shopping through MBS Direct. Students may buy books prior to the new semester and sell used books at the end of the semester. If you have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.

MBS Direct

Submit Your Medical Record

Use the link below to fill out the Medical Record. The Medical Record must be completed prior to moving into the residence halls or for non-residential students, attending classes. The deadline for fall enrolling students is July 1 and for spring enrolling students, January 1. If you have questions, please contact Ruby Bryant, RN, director of student health services, Randolph College Health Center, 434-947-8130,  rbryant@randolphcollege.edu.

Medical Record Form 

* To protect your privacy and ensure the confidentiality of your medical information, please return your Medical Record and supporting documents in a sealed envelope designated Attn: Health Center or mail them directly to: Randolph College Health Center, 2500 Rivermont Avenue, Lynchburg, VA 24503.

Verify Health Insurance Coverage Requirement

Randolph College requires all full-time undergraduate students with a minimum of 12 credit hours and graduate students with a minimum of 9 credit hours to have adequate health insurance.* (Only the full-time students in the MFA program are exempt from this requirement.)

Information on enrolling in or waiving out of the student health insurance plan which is sponsored by the College will be sent to the students’ home addresses in June. Beginning June 4, 2018, you may take action by going online to www.firststudent.com.

Action is REQUIRED for ALL FULL-TIME STUDENTS

**The deadline date is August 15**

To WAIVE or ENROLL in the Randolph College Student Health Insurance Plan visit www.firststudent.com

The Annual Rate for the 2018-19 Randolph College sponsored Student Health Insurance Plan:

  • Undergraduate Annual: $2,175 (for the period of 8/1/18 – 7/31/2019)
  • Graduate Annual:  $2,984 (for the period of 8/1/18 – 7/31/2019)

Eligible students are automatically enrolled in the Randolph College Student Health Insurance Plan unless proof of other insurance coverage is demonstrated.  If you are covered by your own plan, or your family’s health insurance plan, you still need to take action to inform us of the coverage. To waive the Randolph College Student Health Insurance, go to www.firststudent.com.  Once the student health insurance is waived, the fee will be removed from your student account within 7 to 10 business days.

*Does your plan benefits extend to the State of Virginia?  We strongly recommend that you check with your insurance provider to ensure continued health insurance coverage while at Randolph College, specifically for diagnostic testing (lab work and x-rays) and referrals to specialists.  Some HMOs offer guest membership plans which provide healthcare benefits to continue at the same level when away from home.  Please contact your HMO insurance provider to find out if this option is available.  There is usually no additional charge for this type of program.

For further information please contact our insurance administrator:  RCM&D, Paige Fritze at 1-800-346-4075 ext. 1607 or email: randolph@rcmd.com.

Please note – specific details as to the definition of full-time student and eligible dependents, fees, and waiver requirements can be found at this site.

Submit Final Transcript(s)

Please request final high school and/or college transcripts to be sent to the Randolph College Registrar’s Office by July 1 for fall enrolling students and January 1 for spring enrolling students.  Send to Registrar’s Office, Randolph College, 2500 Rivermont Avenue, Lynchburg, Virginia, 24503. If you have questions, contact the Registrar’s Office at (434) 947-8143.

Consent to Disclose Educational Information (FERPA)

Use the link below to give consent for disclosure of information from your educational record, including grades, to others. Submit by July 1 for fall enrolling students and January 1 for spring enrolling students. If you have questions, please contact the Registrar’s Office at (434) 947-8143.

Discloser Consent (FERPA)

Verify Emergency Contact Information

On the Students tab on the portal is a section titled Personal Information.  Go to the portal and to this tab to verify and update your address and phone numbers.  Use the Family Contact link to provide us with the name and contact information for your emergency contact.  Update this information as needed and fill in student emergency contact information. If you have questions, please contact the Registrar’s Office at (434) 947-8143.

Register for a Get Ready for Randolph: Summer Advising Session

The College’s Office of Student Success offers summer academic advising sessions to encourage first-year students to make early connections with Randolph College. Students join faculty, staff, and current students for a visit with extensive programming for advising and social connection. Special programs for parents and family are also offered.  Students may choose one of two sessions: Saturday, June 15 and Saturday, June 22.

Make Orientation Travel Plans

Spring Orientation will be held Sunday, January 13, 2019.

Fall Orientation will be held beginning on Wednesday, August 28 – Sunday, September 1, 2019.  A Family Orientation will be offered on the afternoon on Wednesday, August 28 at the same time as the student orientation.

Please make plans to attend the entire orientation. If you have any questions about orientation, please contact the Dean of Students Office at (434) 947-8119.

Submit Athletic Forms (varsity athletes only)

If you are a student athlete planning to participate in the Randolph College Athletic Program, you must complete all components of the medical clearance process through the Athletic Training department by July 15. You should have received an email in your Randolph email informing you that the following must be completed prior to any participation:

  1. Medical Record (submit via mail)
  2. Medical Data Entry (submit online)
    To log on to the system you will need to use your Randolph College email address; The School ID and Group is Randolph College.
  3. ADHD/ADD Medical Exemption Documentation (only required for those taking medication for ADHD/ADD).

Access and Submit All Athletic Forms > > >

For assistance, contact Matt Yates, head athletic trainer at, myates@randolphcollege.edu, (434) 947-8338.

Move In to Your Residence Hall

Spring enrolling residential students may move-in to the residence halls beginning at 9 a.m. on Saturday, January 12, 2019.
First-Year fall enrolling residential students may move-in to the residence halls following check-in at 9 a.m. on Wednesday, August 28, 2019.

Go to the Reception and Information Desk located in Main Hall Lobby to have your Paw Pass created and to receive keys to your room.

Facebook Twitter Instagram LinkedIn YouTube RSS Feeds Snapchat