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Informal Process

Any member of the College community who believes she or he has been the victim of sexual misconduct and chooses to seek more information about sexual misconduct or an informal remedy to the situation may contact the Title IX Coordinator. The objective of the informal process is to respond immediately to a complaint with actions designed to eliminate misconduct. The goals of the informal process are to gather information, identify sources of conflict, analyze problems, and offer ways for resolving the complaint. The Title IX Coordinator or designee will discuss with the Complainant the individual’s concerns, clarify the College’s policy and grievance procedure, and when appropriate remind her or him of the availability of counseling services. The resolution process shall vary depending on the Complainant’s willingness to have her or his identity disclosed.

a. If the Complainant is willing to have her or his identity disclosed to the Respondent:

The Title IX Coordinator or designee will attempt to work with the parties involved to resolve the matter informally. The resolution process might involve any number of strategies, including (1) individual meeting(s) between Title IX Coordinator or designee and the Respondent; (2) written communication between the Complainant and the Respondent; and/or (3) mediated meeting(s) between the Complainant and the Respondent, facilitated by the Title IX Coordinator or designee. Mediated meetings are not available in cases of sexual assault.

Based on information gathered from the Complainant and the Respondent, the Title IX Coordinator or designee shall prepare a written resolution agreement she or he believes will fulfill the goals of the informal process and is acceptable to all parties.

If the parties agree to an informal resolution of the complaint, the Title IX Coordinator or designee shall have the resolution agreement signed by both parties, provide each party with a copy of the signed agreement, and maintain the original of the signed agreement in the Title IX Coordinator’s confidential file; and

If a mutually agreeable resolution cannot be reached, the Title IX Coordinator or designee shall send each party written notification of that fact and of the formal procedure for pursuing a sexual misconduct complaint and shall maintain a copy of the written notification in the Title IX Coordinator’s confidential file.

b. If the Complainant is not willing to have her or his identity disclosed to the Respondent:

The Title IX Coordinator can determine that it is in the best interest of the College to pursue the issue. The College may start an investigation even in the absence of a filed complaint if information about sexual misconduct comes to the attention of the College.  The Title IX Coordinator shall notify the Complainant that the College will be pursuing the issue. The Title IX Coordinator will notify the Respondent that a confidential complaint has been reported. The Title IX Coordinator will advise the Complainant that she or he may still elect to seek resolution of the complaint in the future.

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