Randolph College maintains three college-level scholarship programs for dependent children and one nursery school program. Eligibility for the college-level scholarship programs begins after the third year of full-time employment of the faculty member. Dependent is defined as a child, adopted child, or a stepchild under the age of 24 who qualifies as the faculty member's dependent under the IRS code. Eligibility of dependents for scholarship programs ceases when the faculty member ceases to be employed by the College and is limited to a total of eight semesters of support under one or any combination of college-level scholarships for dependents.
1. Tuition Scholarships at RC for Dependents of Faculty
Dependents of RC faculty may receive a scholarship covering full tuition while attending RC on the Lynchburg campus during the fall or spring semester. The tuition scholarship does not include room, board, or other fees, and is contingent upon acceptance of the dependent at the College through regular admission procedures. Such tuition scholarships are available for a maximum of eight semesters of study at the College.
The amount of the scholarship is the net of non-repayable financial assistance including merit-based and need-based grants, scholarships, awards, and financial aid from non-family sources. The amount is also less any state and federal sources (e.g., Virginia Tuition Assistance Grant Program) for which the student is eligible and for which the student must apply by filing the appropriate applications before the applicable deadlines. In the event that application for grants, such as the Virginia Tuition Assistance Grant Program, are not completed by the student, the applicable tuition benefit will be reduced by the grant amount.
The dependent of a deceased faculty member who prior to death was a full-time faculty member with a minimum of 15 years of continuous full-time employment at the College will be eligible to receive a full-tuition scholarship subject to conditions applicable to this program.
The dependent of a faculty member who retires after completing 25 years of full-time employment at RC will receive a full-tuition benefit, subject to conditions applicable to this program, while attending Randolph-Macon Woman's College.
Retirement is defined as the voluntary withdrawal of a faculty member from a full-time position with Randolph College after 25 years of continuous full-time service at a minimum of age 60 who does not secure equivalent full-time employment elsewhere.
2. Tuition Scholarships at Accredited Colleges or Universities (outbound)
Dependents of full-time faculty are eligible to apply for scholarship aid toward the general fees and tuition (not including room, board, or insurance) charged all students at the college or university which the dependent attends or plans to attend. The maximum amount of this scholarship cannot exceed one-half of the same year’s tuition and general fees at Randolph College. This program is also applicable to dependents attending RC who will participate in the Reading program. Such scholarships may not be used in conjunction with Tuition Exchange agreements.
Generally, unless the dependent of a faculty member receives scholarship money equaling RC’s current tuition and fees, he or she will receive some money from this scholarship. The amount of this one-half scholarship will be calculated after all non-repayable financial assistance–including merit-based and need-based grants, scholarships, awards; financial aid from non-family sources; and government grants such as Virginia Tuition Assistance Grant Program–have been subtracted from the relevant total of fees and tuition. In the event that applications for state grants such as the Virginia Tuition Assistance Grant Program are not completed by the applicable deadlines the applicable tuition benefit will be reduced by the grant amount.
Two illustrations are included below to indicate how the amount of a scholarship is calculated. It is recommended that families contact the Business Office at RC for advice early in the process of making application for financial aid. (For current RC tuition, see the College Catalog.)
Other school’s tuition and fees $18,000
Non-refundable aid $6,000
RC tuition and fees $17,300
$17,300 lowest tuition and fees
- 6,000 less aid
$11,300 divided by 2
$5,650 scholarship for that year
Other school’s tuition and fees $12,000
Non-refundable aid $ 6,000
RC tuition and fees $17,300
$12,000 lowest tuition and fees
- 6,000 less aid
$ 6,000 divided by 2
$ 3,000 scholarship for that year
Dependents should apply to the Dean of the College for this scholarship assistance according to the following schedule:
a. Prospective Freshmen: No latter than February 15 of the spring preceding admission to college, a list of the colleges to which application is being made must be filed. The charges for Tuition and General Fees for each institution must be shown.
b. Admitted Freshman: No later than May 10, a letter of application indicating the college to be attended must be submitted.
c. Continuing Student: No later than May 10 of each year a student remains in college, a letter of application stating the college to be attended and showing the academic record attained and a statement of fees for the coming year must be submitted. To hold a scholarship, a student must be in good standing academically.
In the event of the death of a full-time faculty member with a minimum of 15 years continuous full-time employment at the College, the dependent who is currently enrolled in the outbound program may receive no more than one-half the tuition at Randolph College at the date of death, for a maximum of eight semesters of undergraduate study through age 23. This benefit is limited to those dependents currently enrolled in the outbound tuition program at the time of the death of the employee.
The dependent of a faculty member who retires after completing 25 years of full-time employment at RC will be eligible to receive as a tuition benefit no more than one-half the tuition applicable at Randolph College at the time of retirement (as defined in IV.I.1.Infra).
In order that the scholarship payments may be made by the time the institution’s bills are payable, the dependent must file with the Dean of the College a photocopy of each applicable bill as soon as it is received. In order for RC to make its payments promptly, the copy must be submitted to the Dean no fewer than fourteen days prior to its due date.
RC will assume the responsibility for requesting from the other institution information concerning the assignment to tuition and other general fees as distinguished from room and board; and will compute the grant on the basis of those figures and the individual student’s bill.
3. Tuition Exchange Plan
Randolph College participates in the Tuition Exchange Program. Acceptance of a dependent under this program is subject to RC's rating category, which is dependent on the number of student applications which the college may accept and the number which the college may send out, and is subject to all admissions and Tuition Exchange policies at the college or university to which the student is applying. For a complete explanation of this plan, consult the website or see the Dean of the College.
4. CIC Tuition Exchange Plan
Randolph College participates in the Tuition Exchange Program sponsored by The Council of Independent Colleges. Acceptance of a dependent under this program is subject to the guidelines for participating institutions. Applicants must be admissible at the host (importing) institution in accordance with regular institutional admission standards and must comply with all host institution financial aid policies and procedures. For a complete explanation of this plan, consult the website or see the Dean of the College.
5. Nursery School Scholarships
A dependent of a full-time member of the faculty is eligible to receive a scholarship covering one-half of the morning tuition for the R-MWC Nursery School.
6. RC Tuition Benefit for Spouses of Full-Time Employees
Spouses of employees who have completed one year of continuous full-time employment at the College may take up to two classes per semester at the College free of charge (not including any fees or books). Because of limited classroom space, first priority must be given to regularly enrolling students. Requests to enroll in a course must be approved by the Dean of the College.
In addition, a maximum of 15 hours of free credit may be used towards a degree* at RC. Any spouse interested in pursuing a degree should consult with either the Prime Time Program or the Admissions Office for an application and other information. If admitted to the College as degree-seeking students, they will be charged $200 per credit hour. If they wish to take more than 6 hours a semester, they will be charged the appropriate full-time rate.
*Degree refers to B.A., B.S., COM, or teacher licensure.