Faculty/Coaches will be offered long-term renewable contracts in lieu of tenure. The terminal degree for physical education faculty at Randolph College shall be the Master's degree in physical education or a related field from an accredited graduate school.
1. Reappointment and Promotion Guidelines
b. Assistant Faculty/Coach
(1) Normally only those who have earned the customary terminal degree in the field, or have completed all requirements for such a degree, will be given an initial appointment at this rank.
(2) The initial appointment at this rank shall normally be for two years; the second normally for two years; and the third for three years. During the second year of the three-year appointment there shall be a review to determine whether the Faculty/Coach is to be promoted to Associate Faculty/Coach or not to be reappointed. It shall also be understood that a probationary one‑year appointment may be made at this rank at any time after the first contract, should the individual's performance warrant.
c. Associate Faculty/Coach
(1) Contracts at this rank shall normally be for three years.
(2) Under exceptional circumstances, an initial appointment to the rank of Associate Faculty/Coach shall be made.
(1) Promotion to Full Faculty/Coach is not automatic by virtue of time in service, but is granted in recognition of special distinction in a combination of teaching, community service, or scholarship. Ordinarily, faculty/coaches will not be eligible for promotion to the rank of Full Faculty/Coach until the completion of seven years of service at RC as a full‑time member of the faculty at the rank of Associate/Faculty Coach. Contracts at this rank shall normally be for five years.
(2) Initial appointment at this rank is a mark of special recognition and accomplishment.
2. Criteria for Reappointment and Promotion
Promotion in academic rank requires evidence of performance at a high professional level in areas that contribute to the educational mission of the institution and the physical education and athletics department. Such work requires evidence of continued professional and intellectual growth through activities related to teaching, service and scholarly activities. The criteria that must be addressed in promotion and contract reviews are further explained in the following sections.
RC, as an undergraduate liberal arts college, considers excellence in teaching, including coaching, the primary concern and responsibility of the faculty, and the most important criterion for reappointment and promotion. The central obligation of each faculty member is to the education of students, both in and out of the classroom. In making personnel decisions, the College must be satisfied that this obligation is being met with distinction. The identification and measurement of effective teaching, in all of its aspects, is complex. All relevant data may be employed, including colleague assessment and expression of student and alumnae opinion. Student evaluations contribute to the overall assessment made by professional peers and colleagues.
b. Service to the College
Service to the College includes recruitment of prospective students-athletes, retention of current student-athletes, active involvement in departmental activities, and participation in college‑wide and faculty committees. Participation in search committees, task forces, and activities such as advising and supervising student senior projects and independent study, may be considered.
c. Scholarly and Professional Activities
Evidence of continued professional and intellectual growth may be provided through activities related to inquiry and research. Entree into the professional community of coaching and teaching is normally through service in regional, state, and national professional associations. Such activity is important for the professional development of faculty/coaches, and service to the profession of coaching and teaching is normally expected for promotion. Contributions to the advancement of the profession may occur through such activities as active participation in professional associations as a member, an officer, a committee member or a committee chair, as well as conference presentations, workshops, poster sessions, public appearances in the interest of sport at the regional, state, or national level, and other collegial activities at the local, state, regional, and national levels. Further, but not required, evidence of intellectual growth may be provided through publications in professional and scholarly journals, presentations of papers, exhibitions, reviews of books, grants, or consulting.
3. Procedures for Reappointment and Promotion
a. A three-person Evaluation Committee chaired by the Athletic Director/Chair of Physical Education shall be formed when a faculty/coach is to be considered for reappointment or promotion. The other two members shall be appointed by the Dean in consultation with the Athletic Director/Chair of Physical Education. One of these two should be a faculty/coach of higher rank than the person under review, and the other should be a member of the Academic Personnel Committee. If no faculty/coach is qualified, two tenured faculty members shall serve on the Committee, one of whom is a member of the Academic Personnel Committee.
b. The Athletic Director/Chair of Physical Education, in cooperation with the Dean, shall establish a suitable schedule for receiving materials from the candidate and for Committee meetings. Candidates shall be informed of the deadline for submission of reappointment and promotion materials at least three months in advance.
c. The Evaluation Committee shall carefully consider all relevant materials and make its recommendation to the Dean of the College, who may consult with the Academic Personnel Committee if needed.
d. The Dean shall review the materials and make a recommendation to the President, who shall make the final decision for each reappointment and promotion.
4. Schedules for reviews
a. Schedule for Fall Reappointment Reviews
1 July Dean sends letter to faculty/coach under review
1 October Reappointment materials are due in Dean's office
15 November Report from PEd Faculty/Coach Evaluation Committee due
15 December Administrative decisions passed on to candidate
b. Schedule for Spring Reappointment Reviews
1 December Dean sends letter to faculty/coach under review
1 March Reappointment materials are due in the Dean's office
30 April Report from PEd Faculty/Coach Evaluation Committee due
30 June Administrative decisions passed on to candidate
5. Materials for evaluation
a. The candidate being evaluated for reappointment shall be responsible for submitting the following materials to the Office of the Dean of the College.
1) A cover letter affording an overview of the other materials being presented, including a statement about the development of the candidate’s professional accomplishments addressing teaching, service to the College, and scholarly and professional activities.
2) A current resumé. The Dean will add copies of the Faculty Activity Reports.
3) End of season reports and recruiting reports from previous three seasons.
4) Syllabi, reading lists, assignments, and examinations for each course currently taught and a statement outlining planned changes, if any. The Dean will add the end of course evaluations.
5) Books, articles, papers, exhibitions, reviews of books, peer evaluations, conference presentations, poster sessions, public appearances in the interest of physical education and athletics, as applicable.
6) Other materials that the candidate thinks would be helpful in considering his/her record.