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IT Responsibilities

If after reading this policy you still have questions about copyright and acceptable use at Randolph College, please e-mail

Information Technology staff provides access to the College community’s existing software through the general computing labs, computing classrooms, and networks on campus. Hardware and software licenses that affect the facilities in the student computing labs and the computer classrooms will be monitored by the Information Technology department. The staff of Information Technology will make every effort to ensure the integrity of the computer resources and information stored on the network file server. However, Randolph College is not responsible for any loss of information.

User Accounts

Students will receive their e-mail and network account information after making their tuition deposit via a welcome package prior to arriving at Randolph College. In addition, students are required to attend an Information Technology orientation session before classes begin. Students who wish to connect their personal computer to the Randolph College network must complete the online registration process.

New faculty and staff members need to contact the Office of Human Resources (Staff) or the Dean of the College Office (Faculty) to have their accounts set up.

Personal Computers

Students are able to connect their personal computers to the Randolph network from their residence hall rooms. While the Information Technology staff will provide support for connecting to the network, they cannot and will not troubleshoot problems related to the personal computer itself. Simple problems with personal computers may be reviewed, but general problems with hardware or software should be directed to the company from which it was purchased. If repairs are needed, the user must contact a dealer for service. For detailed information about support services or being connected to the network, please call the Help Desk at extension 4005.

User Web Space

Members of the Randolph College community are provided space on specific servers for posting web pages accessible from the Internet. Users are allowed a maximum of 10Mb per user for web file space. All policies listed in this resource guide apply to web pages (i.e. copyright laws, invasion of privacy, etc.).

Randolph College is the Internet Service Provider (ISP) for the college community, and under ISP laws of liability, Randolph College has the right to determine what is and is not appropriate to be expressed on all web pages. All information deemed inappropriate by the respective governing bodies of the college will be removed, and the college will hold the individual responsible for any legalities or violations of this policy.

No links from any network system or server will be made to individual student or unsanctioned student group web pages.

It is the users' responsibility to learn how to create web pages. Randolph College will provide instructions and workshops on web development, but it is the users' overall responsibility to learn how to use the resource provided them.

Randolph College reserves the right to remove any web contents or refuse the right of any user to post web pages using college resources.

Computer Software

Randolph College negotiates site licenses with software vendors whenever possible for software products that are selected for extensive use, since these arrangements provide the College community with efficient access to computer programs that support the curriculum while ensuring the copyright owner a fair royalty. Software products that are not licensed to the College may also be used. However, copying is strictly limited except for backup purposes. Whether the software is transferred from the original to a hard disk or to an archival diskette, the backup copy is not to be used at all so long as the other copy is functional.

Copyright law is acknowledged to be inadequate in relation to the complexities of software use. EDUCOM/Educause, a nonprofit organization that supports the use of technology in education, launched the EDUCOM Software Initiative, which developed a statement of principle intended for adaptation and use by individual colleges and universities.