Billing Policies
- Tuition and Fees – Randolph College charges by semester with statements sent July 1 for the fall semester and December 1 for the spring semester. Semester payments are due accordingly on August 1 and January 2 prior to the start of each semester.
- Financial Aid Applied to Accounts – Financial aid is awarded annually and disbursed per semester to the student account, contingent upon receipt of a signed award letter from the student. If a signed award letter is not received, then the student is responsible for payment of the balance due in accordance with the deadlines noted above. One half of the stated award will be applied to each semester. Loans are disbursed to the student account as the proceeds are received and are not reflected on the account prior to receipt of the funds.
- Payments on Account – Payments may be made by cash, check, money order, certified check, or bank wire. You may also pay by credit card on-line through CASHNet at https://commerce.cashnet.com/randolphpay . Please contact the Business Office at (434) 947-8112 if you need wiring instructions.
- Refunds for Overpayments – If a payment or loan disbursement creates a credit balance on an account, the student may request a refund of that credit balance by contacting the Cashier in the Business Office or accessing the “Request for Refund” form at http://forms.randolphcollege.edu/quaskformserver/RefundCreditBalance .
- Statements and Late Fees – Statements will be mailed monthly for accounts with unpaid balances. Payments not received by the due date are subject to a monthly late fee of 2% of the past due balance. Such fees are subject to change at the discretion of the Board of Trustees.
- Bookshop Charges – Each enrolled student is eligible to charge up to $500 at the Macon Bookshop for the first two weeks of each semester. These charges will be transferred to the tuition account during the third week of classes and will be due upon receipt of the next statement.
- Overload Fees – Our semester fees are based on each student taking an average of 15.5 hours for credit per semester. However, the student may take as many as 18 credits with no additional fee. Any credits in excess of 18 will be billed at $450 per credit hour. These fees will be added in the third week of classes and will be due upon receipt of the next statement.
- Riding and Music Fees – Please review the College catalog or our website for current fees associated with taking riding classes or private music lessons. These fees will be added in the third week of classes and will be due upon receipt of the next statement.
- Holds on Accounts – The Business Office places two types of holds on a student account:
- A Registration Hold is placed on an account with an unpaid balance greater than $1000. This prohibits participation in on-line registration and room draw.
- A Business Office Hold is placed on accounts with any unpaid balance. This prohibits the release of transcripts and diplomas.
- Returned Checks – Checks returned to the College for any reason will be added to the student’s account balance. In addition, the current returned check fee will be added to the account. These transactions will be reflected on your next statement and will be due upon receipt of that statement.
- Unpaid Accounts for Current Students – Students with an account balance greater than $1000 from the prior semester on January 2 or June 1 will no longer be considered enrolled and will be officially withdrawn accordingly. Students who wish to have their enrollment status restored must pay their outstanding balance in full, and then apply and be accepted for readmission. They will also be responsible for a $25 application fee and an enrollment deposit of $300 upon regaining admission status.
- Delinquent Accounts for Former Students - The College will, at its option, send a delinquent account to a collection agency and will add to the account balance any costs of collection incurred. Any account which remains inactive for 90 days past the student’s separation from the College will be considered for collections.
